How to Create Folders in Outlook: A Step-By-Step Guide for All Versions

Introduction

Microsoft's email service Outlook, formerly known as Hotmail, is one of the most popular email services globally. Like many other email services, Outlook provides several tools that can facilitate email management and help keep your inbox well-arranged. In this guide, we'll walk you through how to create folders in Outlook.

Overview of Outlook versions covered in the guide.

You can access Outlook through the web, mobile, and desktop, and there are four versions on which you can create folders:

1) New Outlook 2) Outlook on the Web 3) Classic Outlook 4) Outlook.com

New Outlook and Outlook Classic are just updated versions of the same service. Outlook Classic served as the primary mail client and was in use for a long time until Microsoft launched New Outlook for Windows in August 2024. The new offering was based on Outlook.com and is a Progressive Web App with several new features. Outlook on the web, on the other hand, was the web version of Outlook Classic and was mostly used as a personal information manager. All four services are still available, and you can access your inbox from any of them.

How to create folders in Outlook (New Outlook)

The steps below detail how to create folders in Outlook New.

Creating a top-level folder in New Outlook

• Step 1: Access the folder pane to the left of your screen, click on your email address, and select “More Options.”
• Step 2: From the resulting dropdown, select “Create New Folder”.
• Step 3: Type in a name for the folder in the box provided.
• Step 4: Press “Enter.”

Creating a subfolder in New Outlook

• Step 1: First select the folder you want to create a subfolder in.
• Step 2: Next, hover over the folder and select “More options.”
• Step 3: Click on “Create New Subfolder.”
• Step 4: Enter a name for the new subfolder in the box provided.
• Step 5: Press “Enter.”

How to create folders in Outlook on the Web

The following guidelines below detail how to create folders in Outlook (Web):

Creating a top-level folder in Outlook on the Web

• Step 1: First, click on the navigation panel at the top-left corner of your screen.
• Step 2: Next, scroll down to Folders, hover on it, and click the three dots that appear.
• Step 3: Click on "Create new folder".
• Step 4: Next, name the folder.
• Step 5: To end, click on "Save".

Create a subfolder using Outlook on the web

• Step 1: Login to Outlook.
• Step 2: Click on the navigation panel at the top-left corner of your screen.
• Step 3: Now, click on the parent folder you want to create a subfolder under.
• Step 4: Once that's done, click on "Create new subfolder".
• Step 5: Name the new subfolder.
• Step 6: Last but not least, click on "Save".

How to create folders using Outlook Classic

Create a folder in Classic Outlook

• Step 1: Access the left pane containing Contacts, Mail, Tasks, or Calendar.
• Step 2: Click on where you want to add the folder and select New Folder.
• Step 3: Enter a name for the folder in the Name box.

💡 Pro Tip: The same process applies for any of the Tasks, Calendar, or Contacts. When creating a new folder in Calendar, New Folder will be replaced by New Calendar.

How to create folders in Outlook.com

If you want to know how to create folders in Outlook.com, the following steps will guide you:

Create a top-level folder using Outlook.com

• Step 1: From the folder pane, click on Folders.
• Step 2: Select “Create New Folders.”
• Step 3: Type in a name for the folder.
• Step 4: Click “Enter”.

Create a subfolder in Outlook.com

• Step 1: Choose the folder you want to create a subfolder for. Click on it.
• Step 2: Choose “Create New Subfolder”
• Step 3: Name the new subfolder.
• Step 4: Click “Enter.”

Conclusion

Learning how to create folders in Outlook is great, however, implementing what you have learned fully can take a lot of time. You'll have to create folders one after the other, create subfolders, add emails to each folder, etc. Doing this manually takes time, and for a busy individual who receives tons of emails in their inbox daily, this could potentially stress you out.

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