How to Set up Email Forwarding in Gmail

Email forwarding is another important email management technique that lets you automatically send emails from one address to another. This feature is beneficial if you want to manage multiple accounts in one inbox, share important emails with others, or keep track of messages more efficiently.

When you utilize email forwarding, you can ensure all critical communications are sent to a specific email address, making your email management more straightforward and helping you stay organized. In this guide, you'll learn what email forwarding is, how it works, and how to use the Gmail email forwarding system.

Simple email forwarding vs. automatic email forwarding

There are two ways to activate the email forwarding system in Gmail. While both methods achieve similar results, they work differently:

Simple email forwarding This is done manually. You choose specific emails and forward them to another address as needed. It requires user action for every email you want to send.

Automatic email forwarding: This is a hands-free solution. Once set up, all incoming emails are automatically redirected to another address based on your chosen settings or rules. It’s a seamless process that ensures emails are consistently forwarded without additional effort from you.

If you occasionally forward emails, the simple method works fine. However, automatic forwarding is better for managing multiple accounts or ensuring you never miss an important message.

How to forward an email in Gmail (simple forwarding)

Follow these steps to forward a single email in Gmail manually:

• Step 1. Log in to your Gmail account and locate the email you want to forward.
• Step 2. Click on the email to open it.
• Step 3. Use the "Forward" button at the top of the email, or click the three-dot menu (More options) and select "Forward."
• Step 4. Type the recipient's email address in the forwarding field.
• Step 5. Add any additional message if needed, then click "Send."

How to forward all emails automatically in Gmail

To forward all incoming emails to another address, follow these steps:

• **Step 1. Log in to your Gmail account or open Gmail.
• Step 2. Click the gear icon in the top-right corner and select "See all settings."
• Step 3. Select the "Forwarding and POP/IMAP" tab from the menu.
• Step 4. Click "Add a forwarding address."
• Step 5. Enter the email address to forward emails. Click "Next," then "Proceed."
• Step 6. Confirm the forwarding address by clicking the verification link sent to the specified email.
• Step 7. Return to the "Forwarding and POP/IMAP" tab.
• Step 8. Select "Forward a copy of incoming mail to" and choose the forwarding address.
• Step 9. Click "Save changes" to activate automatic email forwarding.

💡Pro Tip: You can click the dropdown shown in the screenshot below to check more options on whether to keep a copy of the email or not.

How to automatically forward emails from a specific sender in Gmail

If you want to forward only emails from a particular sender, follow these steps:

• Step 1. Log in to your Gmail account.
• Step 2. Click the gear icon in the top-right corner and select "See all settings."
• Step 3. Select the "Filters and Blocked Addresses" tab.
• Step 4. Click "Create a new filter."
• Step 5. Enter the specific sender’s email address in the "From" field.
• Step 6. Click "Create a filter."
• Step 7. Check "Forward it to" and select the forwarding address from the dropdown menu.
• Step 8. Click "Create filter" to activate the rule.

💡Pro Tip: If the forwarding address hasn’t been added yet, follow the prompts to add and verify it.

Email forwarding is a pretty efficient system that can save time and improve productivity, whether you're forwarding emails manually or automatically. However, it might not completely solve your inbox clutter issues.

Unsubscribing from unnecessary newsletters and sending data deletion requests to services holding your emails could ensure you no longer get these unnecessary emails that fill your inbox daily. There are two options to do this: send one data deletion request after the other and do it in one click.

Of course, the second option is better and eliminates the stress and potential time wasted sending these requests to dozens of sites one after the other. That's why Against Data created a super tool to help you automate sending multiple data deletion requests with just four easy steps:

Visit againstdata.com

• Sign in with your Gmail account
• Discover which companies have your data
• Ask for deletion with one click.