How to Organize Emails in Outlook: 8 Tips

If your inbox feels overwhelming, you’ve come to the right place to learn how to organize emails in Outlook!

A mail box can get out of control, between work and personal emails, newsletters and promotions, transactional mails and a lot more. In this blog, we guide you through the best tools, tips and tricks to better manage your emails.

Tips on How to Organize Emails in Outlook

1. Unsubscribe from newsletters

Do you receive too many marketing emails? Start by reviewing your subscriptions and unsubscribing from newsletters you no longer read.

Follow these steps to unsubscribe from emails:

• Select the emails you do not wish to receive anymore.

• Click on the unsubscribe button at the beginning of the email.

• If you cannot locate the unsubscribe button at the top, scroll down to the bottom of the email and follow the unsubscribe instructions.

Learning how to organize emails in Outlook includes unsubscribing from promotional messages, which is an effective way to declutter your inbox. However, doing it manually can be time consuming. With our AgainstData App, you can simplify the process and unsubscribe from all unwanted emails with just one click!

2. Archive Emails

Move less important emails to the Archive folder. This ensures that you clean up your inbox without having to delete messages.

In order to do so, simply right click on the email and select “Archive”.

3. How to Enable Focused Inbox

Outlook’s Focused Inbox divides your incoming emails into two separate groups: Focused and Other. The Focused Inbox tab prioritizes emails from frequent contacts or flagged items, whilst less important ones go to the Other tab.

Here are the steps on how to organize emails in Outlook by setting up Focused Inbox on the web:

4. Categorize Emails

Outlook can assign categories and colors to your emails that help you visually sort them (for example: Red for Urgent messages, Blue for work). Learn how to organize emails in Outlook by color-coding your emails:

• Right click on the email.

• Select “Categorize”.

• Search for a category.

You can also manage and rename categories.

• Right click on the email.

• Select “Manage categories”

• A new window will open in which you can create and rename categories.

5. Set Up Email Filters

Email filters in Outlook, or Rules, are a great way to manage your inbox. They allow you to customize rules that apply to your incoming emails.

Go through our step-by-step guide and find out how to organize emails in Outlook by using email filters!

6. Create Email Folders

Creating folders and subfolders in Outlook is another way to keep your inbox organized.

Read more on how to set up Outlook folders to sort your messages.

7. Flag Emails

You can flag emails to ensure you do not miss replying or taking action to an email.

Flagging mails reminds you to follow up on messages and allows you to add a reminder alert to flagged messages.

Follow Microsoft's guide to learn more.

8. Choose an Email Organization App

Wondering how to organize emails in Outlook in a more effective way? Check out email management tools like AgainstData. With a few easy steps, you will end up with a well sorted Outlook inbox.

How AgainstData Makes Email Management Easy

Organizing emails in Outlook manually takes a lot of time. Our app facilitates the process with its powerful features:

• 1-Click Unsubscribe: Unsubscribe from mailing lists with one simple click.

• Bulk Delete Emails: Get rid of all the unwanted junk from old emails, keeping only what matters in your inbox.

• Remove Personal Data: Instantly delete your personal data from companies that hold it.

Conclusion

Now that we have covered how to organize emails in Outlook, you might’ve noticed that it is a time consuming process that requires lots of steps.

Try our app for free today, and make the most out of email management.