How to Set up Email Forwarding in Microsoft Outlook

Email forwarding in Microsoft Outlook is a convenient way to manage your emails, such as sending them to another account. Whether you're forwarding individual emails, automatically forwarding all emails, or setting up sender-specific rules, Outlook provides flexible options to boost your email management.

In this guide, you'll learn step-by-step instructions for forwarding emails in Microsoft Outlook.

How to forward individual emails in Microsoft Outlook

Here’s a quick guide to manually forwarding a single email in Outlook:

• Step 1. Launch the Outlook desktop app or access it through your web browser.
• Step 2. Locate and open the email you wish to forward by clicking on it.
• Step 3. Click the "Forward" button in the toolbar at the top of the message window.
• Step 4. Type the recipient’s email address in the "To" field of the forwarding email window.
• Step 5. If necessary, Add an optional message and click "Send" to forward the email.

How to forward all emails automatically in Microsoft Outlook

Here’s how you can set up automatic email forwarding for all incoming emails in Outlook:

• Step 1. Launch the Outlook app or log in via your web browser.
• Step 2. Navigate to the "Home" tab, click on "Rules" in the "Move" group, and select "Manage Rules & Alerts."
• Step 3. In the "Rules and Alerts" dialog box, click "Add New New Rule."
• Step 4. Set Up the Rule. Choose "Apply rule on messages I receive" under "Start from a blank rule" and click "Next."
• Step 5. Select "forward it to people or public group."
• Step 6. Click "people or public group" and specify the forwarding email address.
• Step 7. Click "Next" to review your settings, then "Finish" to save the rule.
• Step 8. Finally, click "Apply" and "OK" to activate automatic forwarding for all incoming emails.

How to forward emails automatically from a specific sender in Microsoft Outlook

To forward emails only from a specific sender, follow these steps:

• Step 1. Launch the Outlook app or log in via your web browser.
• Step 2. Go to the "Home" tab, click "Rules" in the "Move" group, and select "Manage Rules & Alerts."
• Step 3. Create a New Rule. In the "Rules and Alerts" dialog box, click "New Rule."
• Step 4. Set Up the Rule for a Specific Sender. Choose "Apply rule on messages I receive" under "Start from a blank rule" and click "Next."
• Step 6. In the "Which condition(s) do you want to check?" section, select "from people or public group."
• Step 7 Click "people or public group" to specify the sender's email address.
• Step 8. Select ” Forward it to people or public group."
• Step 9. In the "people or public group" field, enter the forwarding email address.
• Step 10. Click "Next," review your settings, and click "Finish" to save the rule.
• Step 11. Finally, click ”Save” to activate the rule.

💡 Pro Tip: This guide is also available in Yahoo Mail and Gmail versions.

Keep your Outlook inbox clean

While email forwarding and other email management strategies (including inbox zero) help manage messages, it doesn’t directly address the root causes of inbox clutter, such as unwanted subscriptions or outdated contacts.

AgainstData is an easy-to-use solution that helps you maintain a clean inbox over time by:

• Unsubscribing from unwanted senders.
• Sending data deletion requests to companies you no longer use.
• Monitoring your inbox for any emerging issues.

Check out AgainstData to ensure your inbox stays organized, productive, and stress-free.