Best Email Provider in 2025
Victor Dobre
Find out which is the best email provider in 2025
Searching for the Best Email Provider in 2025? See Our Top Picks!
Wondering what is the best email provider in 2025? Email is still an essential tool for both work and personal communication. With various options on the market, choosing the best email provider can seem overwhelming. In this blog, we cover the best choices for email hosting services in 2025.
What Is the Best Email Provider
Choosing the best email provider is subjective and highly depends on your needs and requirements.
Here are a few key factors to consider:
Security and privacy
Storage capacity
Integration with other services
Features
Pricing
Now, let’s take a look at some of the best email hosting providers.
Gmail: Best Email Provider for Google Users
Gmail remains one of the most popular email services for Google Users, as it highly integrates with Google apps.
Here are are a few details about Gmail:
1. Security and Privacy:
Transport Layer Security (TLS) encryption.
Through AI spam filters, Gmail prevents almost 10 million spam emails every minute, safeguarding your inbox from spam, phishing attempts, and malware.
2. Storage Capacity: 15GB free storage.
3. Integration with: Google Workspace, Android Devices, Third Party Apps.
4. Features:
Easy navigation.
Mobile friendly design and interface.
Handles multiple accounts and non-Google accounts.
Email organization features with Gmail Labels, Filters, Categories, automatic email filtering, starring, archiving and deleting emails.
Advanced search function.
Email scheduling option.
Snooze messages.
Undo send.
AI tools such as Gemini.
Contains Google Chat.
Smart Compose and Smart Reply suggestions.
5. Pricing:
For individual use, Google Mail Accounts are free of charge.
For businesses, the cost of each Gmail account starts at 7$ per month through Google Workspace.
Outlook: Best Email Provider for Microsoft 365 Users
Microsoft Outlook is the best email provider for individuals and businesses who highly use Microsoft 365.
Here are are a few details about Outlook:
1. Security and Privacy:
Transport Layer Security (TLS) encryption.
Outlook checks the identity of senders, categorizes harmful messages as junk email, and marks messages that are suspicious but not necessarily malicious as unverified.
2. Storage Capacity: 15GB free storage.
3. Integration with: Microsoft 365, Windows OS, Third Party Apps.
4. Features:
Supports various email accounts.
Modern and sleek design.
Email organization with the Focused inbox feature.
Inbox management tools with Outlook Email Filters and Outlook Folders.
Integration with Microsoft Exchange and Microsoft 365 apps.
Email scheduling.
AI integration (for example: email summaries, drafting messages).
Functional search.
Calendar and task management.
5. Pricing:
Free for email and calendar use (with ads).
Between 1.99$ and 12.99$ per month for Basic, Personal and Family use. Check out Microsoft Outlook’s email subscriptions.
YahooMail: Best Email Provider for Storage
If you are a Yahoo user, and value storage space, YahooMail would be the best email provider for you.
Let’s dive deeper into Yahoo’s characteristics:
1. Security and Privacy:
Transport Layer Security (TLS) encryption.
Yahoo filters 99.9% of spam, malware, and phishing emails. Alerts are sent to users whose account is being compromised or if it detects phishing and spam.
2. Storage Capacity: 1TB free storage.
3. Integration with: Yahoo News, Yahoo Finance, Yahoo Calendar, Third Party Apps.
4. Features:
Supports many email accounts.
Custom design, themes and layouts.
Options to organize emails with “Views”.
Email management with Yahoo Folders and Yahoo Email Filters.
Yahoo Calendar integration.
Attachment previews.
5. Pricing:
Free Standard version (with ads).
Paid Yahoo Mail Plus version for 5$ per month (ad free and additional features).
What Are the Best Email Provider Options for Security
Security is a strong concern especially in email communications. Here are what we find to be the best email provider options.
a) ProtonMail
ProtonMail is a good choice to select if you are looking for the best email provider for high security and privacy.
Here is what makes Proton unique:
1. Security and Privacy:
End-to-end encryption, Zero-Access Encryption, Encrypted Contacts and Calendars.
Proton Mail immediately filters spam messages into your spam folder and features an advanced phishing protection system, PhishGuard, that identifies possible phishing attempts.
2. Storage Capacity: 1GB free storage.
3. Integration with: Proton Ecosystem, Limited integration with Third Party Apps for encryption purposes.
4. Features:
Open-source.
Independently audited.
Strong encryption.
Unique defenses against attacks.
No ads.
Self-Destructing emails.
Password protected emails.
Device level security
5. Pricing:
Free limited version.
Paid Proton Unlimited version for 9.99$ per month.
b) Tutanota
Tutanota is another option for the best email provider in 2025, as it is also built on high-level security standards.
Find out what Tutanota offers:
1. Security and Privacy:
End-to-end encryption, Zero-Knowledge Encryption, Encrypted Contacts, Encrypted Calendars, Encrypted Search and Subject Line Encryption.
Tutanota automatically identifies suspicious emails and alerts users. It flags possible phishing attempts with precise algorithms that filter and mark unsecured senders to avoid spoofing and fraud.
2. Storage Capacity: 1GB free storage.
3. Integration with: Tutanota Calendar, Limited integration with Third Party Apps for encryption purposes.
4. Features:
Open-source.
Transparent.
Zero-access architecture.
No ads.
Strong encryption.
Privacy focused.
5. Pricing:
Free for individual use with limited capacities.
Paid Personal Plans (between 3€ to 9.6€ per month).
Paid Business Plans (between 6€ to 12€ per month).
What Is the Best Email Provider for iPhone
If you are looking for the best email provider for iPhone, we recommend the following apps:
Use the Apple MailApp if you want a basic, built-in, and free email app.
Use the Gmail App if you regularly use Google apps and are looking for a more advanced email provider that is still free for personal use.
Use the paid version of AirMail for the utmost level of advanced and modern features.
Check out our blog post on the best email apps for iPhone.
What Is the Best Email Provider for Android
Check out these apps while choosing the best email provider for Android:
Go for the Gmail App for a seamless integration with your device.
Go for the Spike App if you are looking for an advanced email solution for your team.
Read our blog recommendations on the best email apps for Android.
How to Manage Emails
Wondering how to organize your inbox within a few minutes? Check out the AgainstData tool to sort your emails and end up with a tidy inbox instantly.
Here is how AgainstData can help you declutter your inbox:
Unsubscribe from promotional emails in one click.
Delete your personal data from companies that retain it.
Bulk delete unwanted emails that sit in your inbox.
With AgainstData, you take email management to the next level. Try it now for free.
Conclusion
While choosing the best email provider, make sure to evaluate important factors such as privacy, features and integrations and take them into consideration. In order to make the right decision, try the free versions of the email providers we have suggested, and select the one that suits you best.