How to Organize Emails: Best Hacks

If your mailbox feels unmanageable, you have come to the right place to find out how to organize emails. In this blog, we cover the best hacks for email organization. Read more to end up with a clutter-free inbox!

How to Organize Emails

Learning how to organize emails is a step-by-step process. With a few of these simple methods, you can transform your inbox into a place of productivity, free from stress and clutter.

1. Unsubscribe From Unwanted Emails

Many of us receive dozens of newsletters from different companies, which are often not open nor read. Receiving too many promotional emails can quickly add clutter to your inbox, making it unmanageable.

Instead of letting these messages pile up, you can start by unsubscribing from unnecessary mailing lists that are no longer relevant to you. To do so, find the unsubscribe button or follow the instructions provided within the email.

However, manually selecting and unsubscribing from each newsletter can take a lot of time, and might not always work.

That’s why we’ve tailored the perfect solution for you. Our email management app ensures that you successfully unsubscribe from unwanted emails in just one click!

Unsubscribing from newsletters is a great first step in learning how to organize emails.

2. How to Use Folders

Wondering how to organize emails with folders? Sorting emails into folders can be a great way to categorize your messages.

Here are some folder examples:

• Priority

• Urgent

• Follow up

• Important Documents

• Personal

• Bills and Statements

• Receipts and Purchases

• Promotional

• Social media notifications

This allows you to prioritize and find messages faster, aiding in your inbox management.

To learn how to set up folders, read our step-by-step guides for Outlook, Yahoo or Gmail.

3. How to Create Filters or Rules

Setting up email filters allows you to automatically sort every incoming message, according to your own criteria and rules.

To make the most out of email filters, combine them with folders. For example: Set up rules for all emails from your manager to go to the “Priority” folder, or all emails that contain the keyword urgent to go to the “Urgent” folder.

You may be wondering how to organize emails by setting up rules. Follow our guides to create email filters on various inboxes like Outlook, Yahoo or Gmail.

4. Star or Flag Important Messages

Most email providers allow you to mark messages you want to go back to. These emails could be those that need quick access or follow ups.

You can star emails in Gmail and in Yahoo or Flag emails in Outlook to visually sort your inbox.

5. Archive Emails

If you would like to remove some emails from your inbox without having to delete them, use the archive function. Archiving emails is a great solution to keep messages out of your way, in case you might need them later.

6. How to Delete Emails

Do you want to know how to organize emails by effectively deleting unnecessary messages?

Deleting emails is a great way to declutter your inbox. Simply get rid of the messages that you no longer need by clicking on the trash icon near the email.

However, deleting emails one by one can get time consuming. Consider an application like AgainstData, that enables you to bulk delete your unwanted emails in a few easy steps. It is a simple and incredibly effective way to organize your inbox.

7. Use an Email Management App

Use tools like AgainstData to automate your inbox organization. Unsubscribe, delete hundreds of emails and exercise your right to be forgotten with one-click. Try AgainstData for free.

How to Organize Emails in Gmail

Gmail offers great tools that help you manage your inbox. Check out our email management hacks and learn how to use labels, filters, inbox types and more in Gmail !

Read our blog on how to organize emails in Gmail.

How to Organize Emails in Outlook

Outlook provides various features to help organize your messages. In our blog, we unveil all the tips and show you how to make the most out of Outlook’s tools.

Check out our article on how to organize emails in Outlook.

Conclusion

Start implementing these hacks on how to organize emails today to better manage your inbox.

For an easier and faster experience, go for an email management tool like AgainstData, and clean your inbox forever in under five minutes.